Town Clerk

The Sudbury Town Clerk is appointed by the Town Manager. The clerk holds the rank of department head, and has a staff which includes two full-time and two part-time employees.

State law provides that the Town Clerk is the official keeper of the Town Seal and the Town's Oath Book. She, and some members of her staff, also are Notaries Public and have the authority to notarize documents signed in their presence.

The Town Clerk serves as the custodian of Town records and official documents. She is responsible for the maintenance, preservation and disposition of all Town records. She is required by state law to ensure that Town records are readily available for public inspection.

If you are a new resident of the Commonwealth, Welcome to Massachusetts!

Message from Town Clerk, Rosemary Harvell


  • Hours: Monday-Friday 9:00 - 5:00 Summer hours may vary
  • Email:
  • Phone: (978) 639-3351
  • Fax: (978) 639-3340
  • Town Hall
    322 Concord Road
    Sudbury, MA 01776

Absentee Ballots and Absentee Ballot Applications are available at the Town Clerk's Office

Absentee Ballot Applications are available at the Town Clerk's office

Voters may click on the link below to print out an Absentee Ballot Application or come into the Town Clerk's office at the Town Hall, 322 Concord Rd, 9:00 AM until 5:00 PM, to fill out an application.  For further information call (978) 639-3351. 

 Absentee Ballot Application Deadline is 12 Noon on Monday, November 5, 2012.

The Absentee Ballot Application is for use by:

A registered voter who will be unable to vote at the polls on election day due to:

  1. absence from your city or town during normal polling hours; or
  2. physical disability preventing you from going to the polling place; or
  3. religious belief;


A non-registered voter who is:

  1. a Massachusetts citizen absent from the state; or
  2. an active member of the armed forces or merchant marines, their spouse or dependent; or
  3. a person confined in a correctional facility or a jail, except if by reason of felony conviction.

Click Here for the Absentee Ballot Application or the Absentee Ballot Application by a Family Member

All absentee ballots returned by mail or hand delivered to the Town Clerk's office must be received before the polls close on Election Day. Ballots may be returned to the Town Clerk's office only. They cannot be accepted at the polling locations on Election Day.

Please note: Absentee ballots that are mailed to the voter can either be mailed back to the city or town clerk or hand-delivered to city or town hall by the voter or a family member. G. L. c. 54, § 92. A family member is defined in General Laws chapter 50 section 1 as:

  • a spouse or any person living in the same household with the voter (even if they are not related); OR

  • in-laws, father, mother, sister or brother of the whole or half blood, son, daughter, adopting parent or adopted child, stepparent or stepchild, uncle, aunt, niece, nephew, grandparent or grandchild.

 Click here for Voter Registration and Specimen Ballot Information

Monday, November 5, 2012

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