By submitting a Reimbursement Request form (available at http://www.massculturalcouncil.org/contracts/lccreim.pdf) along with any invoices, bills, a brief financial report and copies of promotional material sent to the Selectman's Office. Payment takes approximately six to eight weeks once applied for.

To receive reimbursement, must fulfill the contracts and requirements set out by the Mass. Cultural Council (available at http://www.massculturalcouncil.org/contracts/lccred_recip.asp). Most importantly, grantees must acknowledge the source of funding in all printed and online materials by using the MCC logo (download at http://www.massculturalcouncil.org/contracts/logos_step1.asp) and using the following credit line: "This program is supported in part by a grant from the Sudbury Cultural Council, a local agency supported by the Massachusetts Cultural Council, a state agency." Please visit the above web site for additional requirements

Proposals are evaluated by several criteria: benefit to the community, quality of the activity, evidence of planning, qualifications of the individual(s) who will lead the activity, track record of the sponsoring group, clarity of the proposal, and benefit to Sudbury residents. School related proposals must be for enrichment activities and not for programs, supplies or salaries that should be part of the school budget. Call the SCC for clarification about any school and library requests, or about any capital expenditure requests. The SCC carefully scrutinizes repeat requests and limits funding to three consecutive years. It is recommended that proposals include other sources of support to show the project is not dependent solely on SCC funding.

The Council meets publically one to several times depending on the number of applications after the October 15 deadline to discussing each application individually. Applicants are informed no later than January 17 in writing as to the disposition of their application. Those who have been denied funding have a two week period in which to appeal their application.

Applications must be received or postmarked on or by October 15 each year. All applications should be typed and signed by the applicant. Programs must be specifically described with the names, artist fees, and qualifications of the individual (s) leading the activity and please note if there is any collaboration within our community. Instructions and Standard and Field Trip applications are available online at Cultural Council Grant Application Instructions.

Massachusetts based individuals, artists, nonprofit community groups, cultural institutions, libraries and schools with a cultural project or field trip that has a public benefit component may apply. Programs initiated by Sudbury-based groups and residents for the benefit of the Sudbury area will be given preference.