Sudbury Day 2009 Volunteer Opportunities

Published October 1, 2008 | Sudbury Day Committee | Automatically Archived on 4/4/2009

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If you would like to volunteer for any of the categories listed in red, send an email to

Sudbury Day’s mission is to foster understanding of our community’s varied cultures through an annual day-long event.  By bringing people of all ages and backgrounds together to enjoy food, entertainment, displays, and activities, we can build a stronger sense of community.

Committee Chairs
Co-Chairs:     Lisa Vitale Barth and Abby Ward

Oversee all sub-committees
Report committee activities to Town Officials
Set meeting agendas and record meeting notes


Contact:         Ellen Gitelman

Create list of potential entertainers and their fees/logistical requirements
Schedule festival entertainment
Schedule emcees for stage

Day of
Provide written introductions of entertainers for emcees
Greet and direct all entertainers
Coordinate staging and equipment needs with logistics

Children’s Pavilion
Contact:         Marybeth Sherrin                

Create themes for five children’s activities
Design and create pavilion booths
Work with volunteer committee to schedule workers
Supervise set-up and take down on Friday and Saturday

Day of
Supervise set-up of activities
Assist volunteers with activities
Train individual pavilion supervisors

Food Pavilion
Contact:         Ellen Gitelman

Solicit participation of selected food vendors
Arrange for necessary equipment and other logistical needs

Day of
Assist food vendors with set-up as needed

Exhibitors and Vendors
Contact:         Martha Reid

Contact new and returning sponsors and exhibitors
Maintain registration information including special set-up needs
Send set-up information to all participants

Day of
Provide day-of assistance as needed 

Day of Event Volunteers
Contact:         Lisa Vitale Barth

Organize list of volunteer needs
Recruit volunteers
Schedule volunteers for Sudbury Day

Day of
Provide for comfort of volunteers (food, drink, rest)
Provide for volunteer support as needed

Contact:         Abby Ward

Determine site layout
Establish parking for exhibitors, entertainers, vendors, and participants
Establish traffic control plan covering pedestrians, cars and shuttle transportation
Arrange for Medical/Fire Safety
Arrange for all equipment (tents, tables, extension cords, etc.)

Day of
Provide site coordination for set-up and day of event

Community Grants
Contact:         Marybeth Sherrin

Research available grants
Submit written grant proposals as needed

Contact:         Ellen Gitelman and Lisa Vitale Barth

Design, produce and distribute promotional flyers and advertisements
Design, produce and post all event signage
Design, produce and distribute event brochure

Day of
Hang signage

Contact:         Abby Ward

Secure cash sponsors
Secure in-kind donations as needed
Collect materials as needed for signage, publicity, displays, etc

Day of
Help facilitate sponsor-related participation

Contact:         Abby Ward

Distribute all press-related materials
Coordinate all media coverage
Support marketing with written materials promoting Sudbury Day

Contact:         Lisa Vitale Barth                  

Manage all funds
Maintain accurate records from all committees (Yahoo Group)

Green Initiatives
Contact:         Melissa Gough                    

Work with event coordinators and exhibitors to develop environmentally friendly practices
Solicit specific exhibitors and activities that promote environmental responsibility