Sudbury Fire Station Parking Lot Improvements Bid

Published April 16, 2020 | Department of Public Works | Automatically Archived on 5/16/2020

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Parking Lot Improvements

Sudbury Fire Department

77 Hudson Road

Sudbury, MA 01776



THIS PROJECT IS BEING ELECTRONICALLY BID AND HARD COPY BIDS WILL NOT BE ACCEPTED. Please review the instructions in the bid documents on how to register as an electronic bidder. The bids are to be prepared and submitted at All bidders must complete and submit the electronic bidder registration form (Signature Authorization Form – hard copy) to BidDocs ONLINE Inc. at least three business days prior to the bid opening/deadline for processing. Tutorials and instructions on how to complete the electronic bid documents are available online (click on the “Tutorial” tab a the bottom footer).


Electronic bids for the Parking Lot Improvements, Sudbury Fire Department project, Contract No. 2020 SFS-1, shall be submitted to BidDocs ONLINE Inc. until Thursday, May 14, 2020 at 11AM EST, at which time they will be publicly opened online. Complete instruction for filing Bids are included in Section 00200 – Instructions to Bidders, of the Specifications,


This procurement is subject to all applicable public bidding laws of Massachusetts, including, but not limited to the requirements contained in MGL c. 30, § 39M.


The estimated cost of this Project is $190,000.


The proposed work at the Sudbury Fire Department includes:

  • Full-depth reclamation of bituminous pavement and berm.
  • Install a subdrain.
  • Fine grade and rolling subgrade.
  • Install binder course and surface course, hot mix asphalt.
  • Install Cape Cod bituminous berm
  • Install concrete walkway
  • Install concrete apron.
  • Install loam and seed

Questions concerning this Invitation for Bids must be submitted in writing to: William O’Rourke, Sudbury Department of Public Works, 275 Old Lancaster Road, Sudbury, MA, email [email protected] Written responses will be sent to all bidders on record as having received Bid Documents. All questions shall be submitted to Sudbury Department of Public Works by the end of the day on Friday, May 8, 2020.




Bid Security: Each Bid must be accompanied by cash, or certified, treasurer’s, or cashier’s check, or bid bond payable to the Town of Sudbury in the amount of five percent (5%) of the total amount of the Bid. This Bid Security shall be in the form and subject to the conditions provided in Section 00200 of the Specifications, “Instructions to Bidders.”


Bid Forms and Contract Documents will be available for pick-up at (may be viewed electronically and hardcopy requested) or at Nashoba Blue, Inc., at 433 Main Street, Hudson, MA 01749 (978) 568-1167.  


There is a plan deposit of $50.00 per set (maximum of 2) payable to BidDocs ONLINE Inc.  


Plan deposit may be electronically paid or by certified check. This deposit will be refunded for up to two sets for general bidders upon return of the sets in good condition within thirty (30) days of receipt of general bids. Otherwise the deposit shall be the property of the Awarding Authority.


Bidders requesting Contract Documents to be mailed to them shall include a separate check for $40.00 per set for UPS Ground (or $65 per set for UPS overnight), non refundable, payable to the BidDocs ONLINE Inc. to cover mail handling costs.  


The Contract Documents may be examined at, but not removed from, the following locations:


  1. A) Office of the Town Engineer Town of Sudbury

          Department of Public Works

          275 Old Lancaster Road

          Sudbury, MA 01776

          Office hours: Monday -Friday, 8:00 a.m. -3:30 p.m.


  1. B) Nashoba Blue Inc.

          433 Main Street

          Hudson, MA 01749



Contract Documents shall be available for review and/or acquisition after 10:00 a.m. EST on April 15, 2020.


Bid period inquiries regarding the Work required by the Contract Documents shall be directed, in writing to: William O’Rourke, Sudbury Department of Public Works, 275 Old Lancaster Road, Sudbury, MA, email [email protected] Written responses will be sent to all bidders on record as having received Bid Documents. All questions shall be submitted to Sudbury Department of Public Works by the end of the day on Friday, May 8, 2020.


The selected contractor shall furnish a Performance and a Payment bond in amount at least equal to one hundred percent (100%) of the contract price.


No bidder may withdraw their Bid for a period of forty-five (45) days excluding Saturdays, Sundays, and legal holidays after the date of the opening of the Bids.


The successful bidder must commence work within ten (10) calendar days of receiving a written Notice to Proceed. The date of the Notice to Proceed is to be determined by the Owner. Each Bidder shall agree to achieve final completion of the Project, including all punch list items, within 60 consecutive calendar days from the date stipulated in the Notice to Proceed. Each Bidder further agrees to pay liquidated damages as specified in the Section 00500 Contract Agreement.




Minimum wage rates, as determined by the Commissioner of the Department of Labor and Workforce Development under the provisions of the MGL c. 149, §§ 26 to 27D, as amended, apply to this Project.




Only bidders who can comply with the following should submit bids as only such Bidders will be considered qualified:


  1. To bid on this project, Contractors must be prequalified by the Massachusetts Department of Transportation, Highway Division in the Pavement Reclamation or Pavement Surfacing categories in accordance with 720 CMR 5.00, Prequalification of Contractors and Prospective Bidders for Statewide Engineering Field Survey Services. “Informational Only” copies of the Contract Documents will be available to any individual or firm.




No Pre-Bid Conference or site visit will be held due to the COVID-19 situation. In lieu of a pre-bid conference questions are encouraged prior to the deadline listed.


The OWNER, being considered the sole and only judge, reserves the right to waive any informalities in, or to reject, any or all bids, should the OWNER deem it to be in the public’s best interest to do so. Owner may conduct investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of the Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed to perform the Work in accordance with the Contract Documents. The Owner reserves the right to complete post-bid opening interviews to support its evaluation of the bids.


Henry L. Hayes, Jr.

Sudbury Town Manager

278 Old Sudbury Road

Sudbury, MA 01776