Invitation for Bids – Contracted Cleaning and Light Maintenance Services
The Town of Sudbury is seeking bids from experienced cleaning services contractors to provide cleaning and maintenance services for areas of the Fairbank Community Center, 40 Fairbank Rd., Sudbury, MA 01776 as set forth in the bid documents.
Bids are solicited for an initial term beginning on November 28, 2026 through June 30, 2027, with the Town’s sole option to renew for each of the succeeding two years beginning on July 1 through June 30 of each year upon notification from Town to contractor prior to June 30, 2027 and June 30, 2028 respectively.
The cleaning is to be performed Monday through Sunday during the available hours set forth in the contract documents not including holidays, with the exact hours to be determined by the Combined Facilities Director. Custodial supplies and equipment will be provided by the Contractor.
Bid Documents will be available electronically beginning November 4, 2026 by emailing facilities@sudbury.ma.us . No contract documents will be mailed.
A non-mandatory walkthrough will be held on November 16, 2026 at 10:00 a.m. at Fairbank Community Center, 40 Fairbank Road, Sudbury, Massachusetts. Attendance is encouraged but is not required for bid eligibility. Submit questions in writing by Wednesday, November 18, 2026 at 3:00 pm. Only written addenda issued by the Town amend this IFB. Bidders shall acknowledge every addendum. The Town will make addenda available to all known plan holders and through the IFB distribution location.
All bids must be mailed or hand delivered in a sealed envelope, addressed to Facilities Department, 275 Old Lancaster Road, Sudbury, Massachusetts 01776, and marked “CONTRACTED CLEANING AND LIGHT MAINTENANCE SERVICES – Fairbank Community Center”. Sealed bids will be accepted at the Facilities Department until 12:00 PM, Friday, November 20, 2026. No quotation received after the deadline will be considered.
Award, if any, will be made to the lowest responsible and responsive bidder, based upon ability to perform, previous history, references and established ability to meet the needs of the Town, who offers the best service at the lowest price. It is expected that a contract will be executed by the successful bidder and the Town Manager as soon as possible thereafter with work commencing on November 28, 2026.
The Town reserves the right to reject any and all bids, wholly or in part, and to accept any bid or part thereof deemed to be in the best interest of the Town.