ANNUAL TOWN MEETING – Saturday, May 22, 2021

Published May 21, 2021 | Town Meeting | Updated May 24, 2021 | Automatically Archived on 5/23/2021

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2021 Annual Town Meeting will be held outdoors as a COVID-19 precautionary measure.

DATE: SATURDAY, MAY 22, 2021
Continuation/Rain Dates: Sunday, May 23; Saturday, June 12 and Sunday, June 13
TIME: 12:30 PM
LOCATION: L-SRHS ATHLETIC FIELDS
390 Lincoln Road

 

PIZZA ORDER FOR TOWN MEETING ATTENDEES

Place your order in advance for pick up at our pop up stand located near the gym and entrance to the event.

To have your order brought to your seat: Use the NOTES field of the order form to indicate your location on the field and provide a physical description (red hat, purple shirt, etc) so a Boy Scout or Girl Scout can find you.

>> CLICK HERE TO ORDER <<

 

   
WARRANT
Contains detailed information about all Town Meeting articles. Mailed to all Sudbury households.
  WARRANT ARTICLE GUIDE
User-friendly summaries of the 36 Articles on the Town Meeting Warrant.
  COVID-19
PRECAUTIONS

Town Meeting will be held outdoors with social distancing and facial covering guidelines in effect.
LIVE BROADCAST
Town Meeting will be televised on:
Comcast: Channel 8
Verizon: Channel 31
SudburyTV Live Stream

PRE-RECORDED PRESENTATIONS

Presentations will not be shown at Town Meeting. Watch in advance on SudburyTV VOD.

 

VAN TRANSPORTATION

Accessible transportation  by RESERVATION at
978-443-3055 or [email protected]. Must reserve by Thursday, May 20 at 3:00 PM.

FOOD DRIVE

Please consider bringing a non-perishable item to help stock Sudbury Food Panty’s shelves.

Hosted by BSA Scout Troop 63.
12PM-1:30PM

REFRESHMENTS

Food and snacks will be available for purchase from:

Juliana’s Catering

Girl Scouts

SEATING PLAN

Outdoor seating plan and layout for outdoor Town Meeting at L-SRHS athletic fields.

 

 

 

TOWN MEETING INFORMATION

  • Prepare for Outdoor Town Meeting
  • Absentee Voting – Not available at Town Meeting
  • Town Meeting Procedure
  • Voter Registration- Due by Friday, April 30, 2021 for this Town Meeting

 

PREPARE FOR OUTDOOR TOWN MEETING

Pre-Recorded Presentations

In order to make outdoor Town Meeting as efficient as possible and to mitigate various risks, many articles will be pre-recorded and not have live presentations at the meeting itself. Voters are asked to watch pre-recorded presentations in preparation for Town Meeting.

 

Making a Presentation
Those wishing to pre-record a presentation may sign up at Register to Record Your 2021 Town Meeting Presentation. Learn more at Presentation Guidelines and FAQ.

Anyone wishing to present at Town Meeting is asked to complete an on-line Meeting Presentation Form by Thursday, May 20 at 5PM.

 

COVID-19 Precautions
The 2021 Annual Town Meeting will be held outdoors as a COVID-19 precautionary measure. Seating at Town Meeting will be arranged to allow for 6-foot social distancing.  All volunteers and attendees will be wearing face coverings. Emergency personnel will be on site as a precaution.

 

What about the CDC and Governor’s Updates?

On May 17, Governor Baker announced that: The Commonwealth is on track to meet the goal of vaccinating 4.1 million residents by the first week of June and all remaining COVID-19 restrictions will be lifted effective May 29. As Town Meeting is scheduled place prior to the lifting of COVID-19 restrictions, it will be held in accordance with Governor’s COVID-19 Order 63 and the March 22 Appendix to Order #63, which is still in effect. As a municipal legislative body, Town Meeting is exempt from capacity limits detailed in the order.

 

The shifts in COVID-19 regulations and guidance have moved quickly. We are greatly encouraged by the new information and look forward to the lifting of restrictions when it is safe to do so – currently, May 29, 2021 in the Commonwealth of Massachusetts. In accordance with the Governor’s standing order and with the safety of Town Meeting participants in mind, we will maintain COVID-19 safety measures for the 2021 Annual Town Meeting.

 

BRING

  • Face Coverings
  • Hand Sanitizer
  • Hat
  • Insect Repellent
  • Snacks/Lunch
  • Sunblock
  • Town Meeting Warrant (mailed to all Sudbury households)
  • Water
  • Rain gear

LEAVE AT HOME

  • Large umbrellas (so as not to hinder others from viewing the meeting and being counted for a vote)
  • Pets

 

Accessible Parking & Mobility Assistance
There are several spots available in front of the school, in the main high school parking lot and a small number of parking spots in the area directly behind the high school, which are being held for wheelchair users.  There will also be physically distanced seating in the back of the high school.  The area that is closest to the school building is expected to have some shade during most or all of the meeting.  Although this seating area is some distance away from the main seating area, there will be both amplified sound and closed captioning for the attendees in these seats.  In addition, the Moderator will have Assistants in the area to help with vote counts and microphones for questions.

To park in the spots at the back of the high school, you must use a wheelchair, have a disability placard or license plate and are urged to contact the Sudbury Senior Center in advance.  Should the lot be full, alternative accessible parking is available in the high school main parking lot as well as the high school front parking lot (near the front doors and office). 

Sudbury Police personnel will be assisting in the parking process. Golf carts travelling along the road that surrounds the school and parking lots will be available to assist in shuttling attendees to their seating. 

Van Transportation: Van transportation is available by RESERVATION at 978-443-3055 or [email protected]. Must reserve by Thursday, May 20 at 3:00 PM.

Wheelchair Assistance: Persons who use a wheelchair to ambulate, are urged to contact the Sudbury Senior Center to make a plan for either drop-off or parking at the event.  Please contact the Senior Center at 978-443-3055 or [email protected]

 

Child Care
Child Care will not be provided at Town Meeting as a COVID-19 safety precaution. All Town Meeting attendees are asked to wear face coverings and maintain at least 6 feet of physical distance from other participants who are not members of the same household.

 

Hearing & Sight Impairments
Those with hearing and vision impairments are encouraged to sit in designated areas by the front of the stage. Seating for persons requiring mobility and other accommodations will be available in the area adjacent to the gymnasium building, overlooking the field with full visual and hearing access to the meeting. Closed captioning screens will be available in both locations, and a web link to the Closed Captioning will also be available for those who wish to use their phone or device to view the captions.

 

ABSENTEE VOTING

Please note, there is no remote or absentee voting at Town Meeting. Absentee voting is possible during elections, which use ballots as the voting mechanism. There are no ballots at a Town Meeting as Motions are made on the floor of Town Meeting and may differ from the Article presented in the warrant. Thus, Town Meeting votes must be taken in person.

 

TOWN MEETING PROCEDURE

Click below, or see the Summary of Basic Town Meeting Procedures at the front of the Town Meeting Warrant to learn more about Town Meeting.
Citizen’s Guide to Town Meetings
Town Meeting Bylaws 

 

VOTER REGISTRATION

A resident must be registered to vote by Friday, April 30, 2021 in order to vote at Town Meeting. Check your voter registration status here.

 

Event Details

Event Start: Saturday, May 22, 2021 (12:30 pm)
Event End: Saturday, May 22, 2021 (7:30 pm) (Expected)
Location: Lincoln-Sudbury Regional High School
Notes: Annual Town Meeting Begins on Saturday, May 22, 2021 at 12:30 PM at the L-SRHS athletic fields.
Broadcast: SudburyTV: Live BroadcastVideo on Demand