Request for Services – Design Charrette

Published October 1, 2019 | Planning & Community Development | Automatically Archived on 10/16/2019

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Request for Services – Design Charrette

The Town of Sudbury recently acquired a 34 acre horse farm with stables, pastures, an indoor arena, and riding fields at 82 Morse Road known as Broadacres Farm. The property is bisected north-to-south by an MBTA rail corridor which will be the future site of the extension of the Bruce Freeman Rail Trail. The farm property also abuts the Town-owned Featherland Park to the east which contains ball fields, tennis courts, and associated parking. The Town has already designated this 9.59 acre parcel of Broadacres Farm adjacent to Featherland Park for use as recreational fields. Further, the 20.02 acre parcel of the farm on the southwest side of Morse Road has been designated for conservation purposes. Additional information about the property and how the Town came about acquiring it can be found on the property’s project page at this link:

With the above information in mind, the Town’s Board of Selectmen is seeking consultant services to hold a one night, 3-hour design charrette to gather community input and formulate a plan for what should/could be the future usage of the Broadacres Farm property. The Town is anticipating the selected consultant would conduct a site visit to the property and a meeting with Planning staff (which could be combined into one meeting) prior to the charrette, provide some assistance with public outreach, facilitate the design charrette with the public, and analyze the feedback and data gathered to produce a report and conceptual plans which will help guide the Town on its future plans for the property. The charrette will be held on either Thursday, November 14th or Thursday, November 21st.

The Town of Sudbury Planning and Community Development Department is seeking responses to this request for services by 12:00 Noon on Monday, October 7, 2019. Respondents should indicate in their prepared scope of work how they would approach information gathering prior to the charrette, how the charrette will be conducted, what the feedback analysis and final product will entail, and provide a fee proposal broken down by project components. Additionally, respondents should also provide resumes for the individuals who would be working on this project as well as examples of similar work conducted. Significant experience with graphic design and public engagement is highly desirable. Digital submissions are required by the deadline and will be accepted via email or file transfer. Hard copy submissions are optional. Interviews of respondents may be conducted during the selection process. Contract finalization is anticipated to occur by no later than Friday, October 18, 2019. The consultant selected for the work will be required to execute the Town of Sudbury Standard Agreement for Technical Services.

For more information or questions, please contact Adam Duchesneau, Director of Planning and Community Development, at 978-639-3398 or [email protected]

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